Solutions for Higher Education
Document Accessibility for Higher Education
Public universities and colleges must meet ADA Title II requirements for all digital content. With tens of thousands of documents spread across departments, manual remediation is not an option.
ADA Title II Applies to Public Universities
As state entities, public colleges and universities are covered under ADA Title II. All digital content — including every PDF on your website — must conform to WCAG 2.1 AA standards. The DOJ deadline for entities serving populations over 50,000 was April 24, 2026. Smaller institutions have until April 26, 2027.
Vendor Content Is Your Responsibility
If a third-party vendor provides documents that are hosted on your university's website or LMS, your institution is responsible for ensuring those documents meet accessibility standards. This includes publisher content, contracted service providers, and embedded third-party materials. CASO Comply can remediate these documents regardless of their origin.
The Scope of the Problem
Document accessibility in higher education spans every department, every course, and every public-facing page.
Course Materials
Syllabi, lecture slides, handouts, and assignments published through the LMS or departmental sites.
LMS Content
Documents embedded in Canvas, Blackboard, Moodle, and other learning management systems.
Administrative Documents
Financial aid forms, enrollment documents, policy handbooks, and campus communications.
Public-Facing PDFs
Annual reports, research publications, campus maps, event materials, and institutional documents.
Vendor-Provided Content
Third-party documents hosted on university domains. Your institution is responsible for their accessibility.
Library & Research Materials
Digitized collections, institutional repositories, and research publications made available online.
Why Higher Ed Needs Automation
The volume and decentralization of university content makes manual remediation impractical.
Decentralized Content Creation
Hundreds of departments and thousands of faculty create and publish documents independently. There is no single point of control.
No Centralized Inventory
Most institutions have no idea how many PDFs exist across their web presence. The number is typically in the tens of thousands.
Vendor Responsibility Gap
Universities are legally responsible for the accessibility of vendor-provided content hosted on their domains — even when they did not create it.
Volume and Budget Constraints
Manual remediation at $5-10 per page is not feasible when you have 50,000+ documents. Institutions need automation to make compliance achievable.
How CASO Comply Helps
Purpose-built for the scale and complexity of higher education document accessibility.
SiteScan Document Discovery
Automated crawling across your entire web presence — main site, department pages, LMS, and subdomains. Get a complete inventory of every document that needs attention.
Bulk Automated Remediation
Process thousands of documents per day with AI-powered structure tagging, alt text generation, and reading order correction. Pricing designed for higher-ed volume.
Compliance Tracking Dashboard
Track remediation progress by department, document type, and compliance score. Generate reports for administration and accreditation reviews.
Ongoing Monitoring
New documents are automatically scanned as they are published. Prevent compliance regression as faculty and staff add content.
Volume Pricing for Higher Education
We offer bulk pricing designed for the scale of university document libraries. Whether you have 5,000 or 500,000 pages, we can build a remediation plan that fits your budget and timeline.
View standard pricing →Ready to Get Started?
Talk to our team about document accessibility for your institution. We will walk you through the process, pricing, and timeline.
See How We Help Universities